Job Description

Job Description

Job Description

I'm looking for a reliable, organized, and people-oriented Part Time Personal Assistant to support my real estate business in the South Bend area. This hybrid role includes a mix of in-office tasks, local errands, and flexible remote work. Responsibilities range from scheduling, file organization, and client communication to marketing support and coordinating real estate transactions. The ideal candidate is proactive, tech-savvy, and comfortable juggling a variety of responsibilities with professionalism and a positive attitude. I value diversity and strongly encourage applicants from all backgrounds to apply. Spanish-speaking skills are a plus.

$16.50 - $18.50 hourly

Administrative & Office Support

• Maintain organized digital and paper files (contracts, disclosures, etc.)
• Schedule showings, inspections, and appointments
• Update and manage the client database/CRM
• Order signs, lockboxes, and marketing materials
• Run occasional local errands (e.g., dropping off gifts or signage)
• Track business expenses for tax and reimbursement purposes

Transaction Coordination (optional or in support of a TC)

• Open files with the title companies
• Schedule inspections, appraisals, and closings
• Track contract deadlines and ensure timely follow-ups
• Prepare and review documents for electronic signature
• Serve as a communication bridge between clients, lenders, and title reps

Marketing Support

• Assist with email campaigns and social media content
• Help coordinate monthly client postcards or mailers
• Support planning for client events and appreciation touches
• Maintain and update MLS listings and online platforms

Client Care & Communication

• Send check-ins and reminders to clients via email, phone, or text
• Prepare and deliver client closing gifts (locally)
• Coordinate birthday/anniversary cards or gifts
• Ensure clients feel supported and informed throughout the process

• Self-starter with great attention to detail
• Friendly, professional, and client-focused
• Able to maintain confidentiality and handle sensitive information
• Flexible and eager to learn new systems or take on new tasks
• Comfortable with Google Workspace (Docs, Sheets, Drive)
• Familiar with Dotloop, Docusign, MLS, Canva, or CRMs (FollowUpBoss, etc.)
• Excellent organization, time management, and communication skills
• Bonus: social media, graphic design, or marketing experience

Mission: I help people sell their current home or buy their next home in South Bend, Mishawaka, Granger, Elkhart, Lakeville, and Plymouth, Indiana.

Fair Employment Principles: We encourage applications from candidates of all backgrounds, as we are committed to fostering a diverse and inclusive workforce.

Setting: Works on a real estate team with Matt Curry in person and remotely, as arranged with Matt. Many of Matt’s clients describe their experience as “fun”, so having fun, being positive, and being upbeat is a must.

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