Legal Word Processor / Document Specialist Job at Matura Farrington, Orange County, CA

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  • Matura Farrington
  • Orange County, CA

Job Description

Word Processor

Location: Newport Beach, CA (Onsite – 5 Days/Week)

Hours: 10:00 AM – 6:30 PM

Salary Range: $70,000 – $90,000/year

Schedule: 37.5 hours/week

Join a highly respected law firm celebrating its 50th anniversary , known for its collaborative and supportive culture . This is an excellent opportunity to be part of a team that values precision, professionalism, and teamwork in a thriving legal environment.

Our client is seeking a Word Processor to provide high-level document production and formatting support to attorneys and legal staff. Based onsite in Newport Beach , this position is key to ensuring consistently polished and accurate legal documentation across the firm.

Key Responsibilities:

  • Prepare, revise, and finalize a variety of legal documents including contracts, pleadings, briefs, Preliminary Official Statements, agreements, and presentations
  • Generate and update Table of Contents and Table of Authorities
  • Convert Excel-based tables into Word for use in official statements
  • Use Adobe Acrobat Pro to create fillable forms and convert PDF documents to Microsoft Word
  • Troubleshoot document formatting and layout issues
  • Apply advanced tools such as redlining and track changes to edit documents with clarity and precision
  • Maintain organized digital files within the firm’s document management system
  • Provide document support to remote users as needed
  • Communicate effectively with attorneys and staff at all levels
  • Accurately log and track assignments in accordance with firm processes
  • Collaborate with fellow Word Processing team members to manage daily workflow
  • Proofread documents for grammar, formatting, and consistency
  • Perform additional document-related support duties as assigned

Required Skills & Experience:

  • Prior experience in a word processing, legal assistant, or document production role (law firm experience preferred)
  • High school diploma or GED required; additional administrative or legal coursework a plus
  • Advanced knowledge of Microsoft Word Styles and Macros is required – testing will be administered
  • Proficiency in Microsoft Office Suite (especially Word, PowerPoint, and Excel) and Adobe Acrobat Pro
  • Familiarity with legal software such as Innova, Litera Compare, Litera Create, DocXtools, Best Authority, and NetDocs preferred
  • Typing speed of at least 75 WPM with high accuracy
  • Strong proofreading, grammar, and formatting skills
  • Excellent organizational and communication skills
  • Ability to maintain discretion with confidential information
  • Comfortable working under deadlines and adjusting to shifting priorities
  • Must be available to work onsite in Newport Beach, Monday through Friday
  • Occasional overtime may be required

Benefits Include:

  • 401(k)
  • Health, dental, and vision insurance
  • Paid time off
  • A welcoming, team-oriented firm culture with opportunities for growth

This is a fantastic opportunity for a skilled word processor looking to contribute to a top-tier legal team in a supportive, well-established firm.

Job Tags

Shift work, Monday to Friday,

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