Job Description

We are seeking an experienced Admin Assistant to provide advanced administrative support to a VP and team within a fast-paced, professional environment. This role involves a blend of traditional administrative duties and coordination of project activities. The ideal candidate is proactive, organized, and capable of handling confidential information with professionalism.

Key Responsibilities:

• Manage calendars, schedule meetings and travel (domestic/international), and handle email correspondence
• Coordinate project activities and departmental initiatives under the direction of the VP and Operations Director
• Prepare presentations, business documents, meeting materials, and reports
• Process expense reports, manage billing, and schedule couriers
• Assist with onboarding new employees and organizing office setups
• Interact professionally with high-level executives and cross-functional teams
• Proactively identify and resolve scheduling conflicts

Required Qualifications:

• Associate Degree required; Bachelor’s Degree preferred
• Minimum 5 years of experience in an administrative support role, preferably supporting VP-level executives
• Strong written and verbal communication skills
• Self-starter with problem-solving ability and strong organizational skills
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), Adobe Acrobat
• Ability to manage multiple priorities and maintain confidentiality

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