Job Description

Job Description

Job Description

Job Title: Office Administrator & Bookkeeper

Company Overview:

We are a mid-sized, family-owned, and operated wholesale floral greenhouse business located in Millgrove, Ontario. Serving customers of all sizes across southern Ontario, we take pride in providing high-quality floral products with exceptional service. We are currently seeking a part-time Office Administrator & Bookkeeper to join our team.

Position Summary:

The Office Administrator & Bookkeeper will be responsible for managing essential administrative and bookkeeping functions to ensure smooth daily operations. This role requires a detail-oriented, organized, and self-motivated individual who can manage multiple tasks efficiently. The ideal candidate will have experience in bookkeeping and office administration, possess strong communication skills, and be comfortable working in a dynamic environment with seasonal periods of increased workload. They will play a critical role in ensuring accurate financial record-keeping, efficient order processing, and excellent customer service.

Key Responsibilities:

• Enter sales invoices and bills into accounting software (Sage 50 Pro preferred; training available).

• Prepare and process weekly payroll.

• Process, organize, and invoice customer orders, ensuring accuracy and completeness.

• Prepare barcodes and box labels for shipping to streamline logistics.

• Maintain positive customer relations via phone and email, addressing inquiries and concerns promptly and professionally.

• Oversee website upkeep, including updating product listings and pricing.

• Maintain organized financial records and assist with reconciliations and reporting.

• Coordinate office administrative tasks, including filing, document management, and responding to inquiries.

• Purchase office supplies and manage inventory for administrative needs.

Skills & Qualifications:

• Basic bookkeeping experience; familiarity with Sage 50 Pro is an asset (training available).

• Proficiency in Microsoft Office Suite, with an emphasis on Excel and OneDrive, with the ability to create and manage spreadsheets.

• Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.

• Self-motivated and capable of working independently while collaborating with team members as needed.

• Excellent verbal and written communication skills, with a strong customer-service-oriented approach.

• High level of attention to detail and accuracy, especially in financial and order processing tasks.

• Ability to adapt to seasonal fluctuations in workload and deadlines.

Work Schedule:

• Hours: 15-25 hours per week, depending on the season (busier periods: March-June & September-October).

• Flexibility: Hours can be adjusted to accommodate schedules (e.g., school hours, 10 AM – 3 PM).

• Remote Work: Some tasks may be performed remotely.

Compensation:

• Competitive pay, determined based on experience.

If you are a motivated and detail-oriented professional looking for a flexible, dynamic role in a welcoming work environment, we encourage you to apply!

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